Improve communication across your operations with software that keeps everyone on the same page:
Visualise availability of people and plant
Build jobs and allocate resources
Identify scheduling conflicts including planned vs billable allocations
Reduce repetitive, manual tasks and improve team collaboration across your operations:
Connect your office and field digitally
Capture billable labour and SMU hour units
Reduce employee training time with modern, easy-to-use software flexible to your needs
Improve communication with the office in real-time with mobile apps that do the heavy lifting:
Create visibility between field and office
Photos, notes asset statuses and on/off hire
Cross-platform compatibility with iOS, android, mobile and tablet devices
Whiteboards, sticky notes Excel spreadsheets saved on someone else's computer are a thing of the past the day you find software so easy-to-use and understand, everybody in the company gets onboard.
Planners start with the basics and then build out your list of required vehicles, attachments and labour required:
This project needs (4) excavators for date ranges
Each excavator will need (3) buckets and a rockbreaker
We will supply (1) Supervisor, (4) Operators and (1) Trades Assistant
Allocate available resources into positions required and get visibility on where additional labour is required:
Visualise your draft project alongside you existing schedule of vehicles and labour
Make adjustments across your entire organisation
Fill, edit and alter positions required dynamically as project needs change
Finalise your project's details, including work force accomodation, mobilisations and teams:
Build a freight schedule of assets and attachments
Link workers to operator seats in vehicles
Track accomodation check in/out dates and times
Track the mobilisation and freight of your project workers and assets with mobe and demobe scheduling:
Manage simple and complex transport events
Delivery check-listing and template examples
Import dimensions and specs to freight briefs for delivery drivers
Reduce the time it takes for your team to confirm and take payment from customers:
Pre-fill invoice rows with vehicle, attachment and labour usage data
Track billing perfectly against your calendar
Produce draft invoices on a recurring schedule based on your billing preferences
Create your invoicing flow and sync to Xero customised to your exact needs:
Use tax rates, accounts and customer details synced from your Xero account
Customisable integration settings and sync processes to suit your company exactly
Save default tax rates and account to your fleet and work force rates
Never manually create another document by exporting job and allocation data into templates at the click of a button:
Upload your own templates and branding
Produce job summaries, hire agreements and freight briefs
Submit new document types and we can build them for you
This integration is perfect for medium-sized and fast growing companies that have demanding recruitment and project work.
We specialise in bringing management, sales, and planning teams together when migrating plant and heavy machinery hire operations at the pace you require.
Jump in a video call with us and we'll give you a run down on all features and functions your company will have access to.
Find a time now
We'll take a look at all the spreadsheets and data your business has and show you best practise for setting up, or even better, send them through and we can have a look at importing them in for you!
Keeping operations running smooth is the number one priority for us to ensure everyone on the team is confident in the solution. We'll help you roll it out, show key personnel how to use core functionality and ensure everyone in your team is getting value out of the system.
No, there are no setup fees when getting started with StayOnHire. For new customers, we simply require the first 12 month subscription be paid upfront.
We invest time upfront meticulously getting a company setup and up skilling any key personnel required for each company to get the most out of our system.
You can of course pay us to help your business with additional data migration and staff training as required after initial setup.
Software systems are predominantly needed by businesses with growing fleets and work forces that are struggling to communicate key company and job information between multiple people, such as availability and schedules.
This may include when planners, fleet managers, site supervisors, fields workers and managers first begin to notice a delay in scheduling or access to information due to information stored in spreadsheets or centralised locations.
Labour and fleet management software is used to create structure and repeatable business processes.
It has numerous advantages over using traditional spreadsheets including the ability to maintain one real-time schedule of a your work force and assets, creating one centralised cloud system that you and your team can make key business actions from.
Your business should realistically start looking for a software solution as soon as there is more than one than one staff member trying to maintain your asset and work force schedule.
While this answer is not universally always the same, as soon as you begin to notice the need for structure and repeated processes beyond one person, software systems are the only way to go. There's only so much that can be done with spreadsheets!
StayOnHire as a product is designed in to be used from the office or field from a device connected to the internet.
The office application is regarded as the core system for scheduling workers, vehicles and attachments, while the mobile applications are predominantly reserved for in-field activities, such as updating the 'Go Line' or 'Ready Status' of assets out in the field.
StayOnHire was primarily built to support heavy equipment dry hire companies but has since expanded its capabilities to serve a diverse range of businesses including wet hire businesses who need to manage labour.
We believe in out product so strongly that we encourage you to request a demo and see how good it stack sup to your expectations.
Generally speaking, setup of a new company is fast (within 24-72 hrs) if you company has business critical fleet and labour details documented cleanly in spreadsheets.
This depends on the size, complexity and data migration requirements that your company has of course. For organisations with long paper trails of information, setup may take longer and require ongoing attention.
StayOnHire was primarily built to support heavy equipment dry hire companies but has since expanded its capabilities to serve a diverse range of businesses including wet hire businesses who need to manage labour.
We believe in out product so strongly that we encourage you to request a demo and see how good it stack sup to your expectations.
Not every business needs the same labour and fleet management functionality. With countless solutions under our belt, tell us what you need and let us build you a bespoke system for around your exact needs.
We provide premium software as a service solutions that help plant hire companies with scheduling fleets, capturing billable hours and everything in between.
