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Implement a system that's easy for you team capture, track and charge outstanding billable items
Sync your accounting system accounts, tax rates, items, payments and more
Pre-fill draft invoices with items due
Create structure to help your teams deal with complex, fast-changing job conditions
Let you office and field staff plan and capture key information that filters into your invoicing
Build recurring payment terms or simply cash on delivery
Auto-populate invoices with your calendar's on hire data
Reduce lost time copy and pasting asset information into invoices
Help your team refine their efficiency, monitoring and conversion of customer invoices
Visualise invoice and all assets that should be billed
Send invoices for digital acceptance and payment
Take cash or cad sales and reconcile them in realtime with your accounting integration
Make the process of capturing billing information easy for all staff and let StayOnHire remind you with pre-filled invoice rows, prompts and reminders for all outstanding billable items.
No matter what the day brings, changes to your planned jobs will get reflected in real-time to job invoicing
Invoice for 'planned or actual' on hire dates depending on the job's requirements
Visualise changes to the plan as they happen
Gauge at a glance the billing across all of your jobs
Help your team accurately capture and record key billable events and data to invoice your customers with
Structure billing information when collected from both the office and field
Keep things simple and easy for all staff to use
Collect from tablets or mobile devices
No matter how complex your billing schedules, split your jobs into invoices that suit your invoicing needs
Recur invoices by day of the week, date of the month, duration of hire and more
Set defaults per customer account
Produce draft invoices on a recurring schedule based on your billing preferences
Never miss a billable item on a job or hire
Prompts for all outstanding billable items
Map revenue accounts to your accounting system
Let your contract rates fill and draft changes made in your calendar
Increase the efficiency of your billing team and keep your administrative costs down
Pre-fill invoice rows with asset usage against your calendar
Spend less time copy/pasting invoice information and reduce the risk of human error
Built in review and approval processes
Leverage an built-in workflow that helps your billing team easily send and follow up invoice payments
Sync details with your accounting package to never enter information or reconcile information twice
Customisable integration settings and sync processes to suit your company exactly
Save default tax rates and account to your fleet and work force rates
Keep your accounting system up to date with automatically synced invoices, payments and details
Upload your own templates and branding
Produce job summaries, hire agreements and freight briefs
Submit new document types and we can build them for you
This integration is perfect for medium-sized and fast growing companies that have demanding recruitment and project work.
We specialise in bringing management, sales, and planning teams together when migrating plant and heavy machinery hire operations at the pace you require.
Jump in a video call with us and we'll give you a run down on all features and functions your company will have access to.
Find a time now
We'll take a look at all the spreadsheets and data your business has and show you best practise for setting up, or even better, send them through and we can have a look at importing them in for you!
Keeping operations running smooth is the number one priority for us to ensure everyone on the team is confident in the solution. We'll help you roll it out, show key personnel how to use core functionality and ensure everyone in your team is getting value out of the system.
No, there are no setup fees when getting started with StayOnHire. For new customers, we simply require the first 12 month subscription be paid upfront.
We invest time upfront meticulously getting a company setup, including ensuring details of your billing process can be accommodated .
You can of course pay us to help your business with additional data migration and staff training as required after initial setup.
Fleet billing and invoicing features are predominantly needed by fast-moving businesses with growing fleets and teams that need to effectively communicate key job information between multiple people, such and planning and billing teams.
Key objectives of StayOnHire's invoicing features include making the accurate capture and recording of billing information easier for field staff, while making it also easier for billing teams to invoice for those items.
Fleet invoicing software is used to create structure and repeatable business processes across your company's fleet calendar and invoicing cycles.
It has numerous advantages over using standalone invoicing software, including the ability to draft upcoming invoices for and maintaining a constant connection to your fleet's calendar and changing schedule.
Your business should realistically start looking for a software solution the moment you notice information or billable items being missed between different staff on your team.
While this answer is not universally always the same, as soon as you begin to notice the need for structure and repeated processes beyond one person, software systems are the only way to go.
StayOnHire as a product is designed in to be used from the office or field from a device connected to the internet.
The office application is regarded as the core system for invoicing vehicles and attachments, while the mobile applications is predominantly reserved for collecting in-field activities, such as 'SMU readings', '
Using fleet invoicing software like StayOnHire can significantly streamline your billing processes, enhance operational efficiency, and improve customer satisfaction.
It can ultimately help your business save time and money while maintaining accurate and professional invoicing practices.
Generally speaking, setup of a new company is fast (within 24-72 hrs) if you company has business critical fleet and labour details documented cleanly in spreadsheets.
This depends on the size, complexity and data migration requirements that your company has of course. For organisations with long paper trails of information, setup may take longer and require ongoing attention.
StayOnHire offers streamlined, automated invoicing processes and customisation options, all of which contribute to improved efficiency, faster payments, and enhanced customer experiences.
Additionally, StayOnHire's invoicing software helps reduce administrative costs, ensures compliance, and easily scales with your business, making it a valuable asset for managing fleet invoicing effectively and efficiently.
Not every business needs the same billing and invoicing functionality. With countless solutions under our belt, tell us what you need and let us build you a bespoke system for around your exact needs.
We provide premium software as a service solutions that help plant hire companies with scheduling fleets, capturing billable hours and everything in between.
